MANAGEMENT LEVEL

Introduction

Management Level is the group of sub-systems that concentrates information from the different Toll

Plazas that make up the Toll System. This level allows to generate information for its correct administration.

The sub-systems that make up the Management Level work in a server automatically, without the intervention of any operator.

General functional description

The management system concentrates all the information generated in all the collection points and administers all the system.

Functions
– Communication Network management

Management level software

3.1 Characteristics

In this level, all the data generated in the toll operation is unified. Its integrity is verified, the provisional information is consolidated and the information security mechanisms are managed.
Besides, the information in this level is stored in a data base that allows a historic log request.
Lastly, an interface with the administrative system is produced so as to generate all the administrative and accounting information required by this system.
The functions performed are:
Internal control, consolidation and audit of data originated in the Toll Plazas.
Centralization of this data in a general data base for:
– Consultation by the different users of the system
– Files generation to be transmitted to the administrative / accountancy system
– Centralization and distribution of the external information to be introduced in the system (fare, issuer banks, commercial lists, etc)

3.2 Management level clients
The interaction between the different toll system users and the toll plaza and operative
management is performed through a series of programs called “Clients” which differ according to
the responsibility held by the person to use it, allowing the performance of certain activities
depending on this fact.
– Administration Client
– Validation Client

3.2.1 Toll administrator client
Functions:
– Administration of Toll System Tables
– Reports’ issuance
– Maintenance

3.2.1.1 Administration of Toll System Tables
It administers all the modifiable tables of the Toll System. When one of them is selected it is possible to add, delete or modify a register.
Types of documents: It shows the different categories of legal documents that are used in the system.
Lane messages: This table contains the predetermined messages that the lane operator can send to the toll plaza supervisor.
Correction Codes: This table contains the correction codes that can be assigned to the anomalies occurred in the Toll Plaza Collecting Lanes Anomalies’ justifications: This table contains the justifications that the lane operator can assign to the anomalies produced in a transit.
Titular Members: This table contains the details of the system’s user Issuers: This table contains the group of users that interact with the system. It has the following
details:
– Issuer Service Code
– Issuer description
– Code of exemption assigned to the Issuer
– Access permit for the issuer to the systems

Payment modes: This table contains all the payment modes accepted in the system whether being active or not.
It allows to add or modify their following characteristics:

– ISO Band code: This code is unique for each payment mode and once created cannot be
modified. It serves to identify each card univocally
– BIN code /services: It identifies the issuers group to which the titular member belongs
– Payment mode type: It is the real payment mode (Credit cards, chip card)
– Titular Member: Code of the payment mode titular member
– Maturity: payment mode expiration date
– Active: It can operate normally in the system
– In Black list: he can´t operate in the system
Details of vehicle associated to the payment mode
– The category in which it is included
– Payment mode
Toll plazas: In this table there are three files: “General”, “Lanes”, “Server”
The details to be completed are the following:
– Toll plaza code
– Toll plaza description
– Number of ascendant and descendant ways
– Reversible lanes
– Messages on the user´s screen discriminated according to the lanes circulation
– Toll plaza IP address
– Lane, Monitor and graphic representation Ports
Fares Table: This table contains a vehicle category payment value for each toll plaza of each BINService
(normal tariff, booth operators).
It deals with discount parameters for each type of fare
It deals with time- of- day variable fare table (Example: Negative time band)

3.2.1.2 Reports issuance
It delivers the different options of reports planned for the system
The system will produce detailed and reduced information about traffic, income and transactions. All cash transactions, bank credit cards, etc will be supported by receipts and original documents. A daily state of income conciliation related to collecting activities will be prepared.
– Diagram of total traffic per toll plaza
– Time lapse transit report
– Network summary
– Satistical collecting report
– Satistical collecting report per shift
– Traffic by category
– Time lapse traffic report
– Traffic and collection
– Collection bags
– Collection by dates

3.2.1.2.1 Diagram of total traffic per toll plaza
This histogram shows the total traffic distribution within a selected date range in function of each
toll plaza. It also estimates the corresponding percentage. In this graphic it is possible to see:
– Selected period
– Number of transits in function of each toll plaza
– Percentage of transits for each toll plaza in function of total traffic

3.2.1.2.2 Lapse time transit report
This report issues information that lists the number of registered transits in the specified interval of time included in the range of dates selected for the chosen lane and toll plaza. In this report you can see the following information:
– Selected period
– Toll plaza selected (one or all)
– Lane number selected (one or all)
– Labor day
– Time interval selected (every 1 hour, 30 minutes or 15 minutes)
– Number of transits registered in a period of time for each category
– Number of transits registered in a period of time
– Number of transits registered for each category
– Number of transits registered

3.2.1.2.3 Network summary
This report issues information with the number of total transits according to payment modes, exemptions, neighbors and per toll plaza for the selected labor day.
– Number of transits registered by payment mode for each category

– Number of transits registered through payment modes
– Number of transits registered through exemptions for each category
– Number of transits registered through exemptions
– Number of transits registered by neighbors of a toll plaza for each category
– Number of transits registered through a toll plaza neighbors
– Number of transits registered per each toll plaza for each category
– Number of transits registered in a toll plaza

3.2.1.2.4 Collection Statistical report
This report issues information with the amounts collected through the different payment modes for each labor day in a selected range of dates and for the selected toll plaza.
Here you can see:
– Entered period
– Selected toll plaza (all or one in particular)
– For each labor day within the entered period there appears this listing:
– Date
– Cash amount collected
– Chip cards amount collected
– Credit cards amount collected
– Total amount collected
– Total cash amount
– Total amount in chip cards
– Total amount in credit cards
– Total amount collected

3.2.1.2.5 Statistical report of collections by shift
This report issues information with collections and their equivalent in percentages by labor shift (morning, afternoon, night) for each toll plaza. Here you can see:
– Selected period
– Amount collected by each toll plaza for each labor shift
– Percentage of collection by each toll plaza for each labor shift
– Total amount collected by each labor shift
– Total amount collected by each toll plaza.

3.2.1.2.6 Traffic by category
This report issues information with the number of transits registered for each labor day in a selected range of dates entered for the selected toll plaza.
Here you can see:
– Selected toll plaza (all or one in particular)
– Range of dates entered
– For each labor day within the entered range of dates there appears this listing:
– Day and Date
– Number of transits registered by category
– Number of transits registered
– Transits Equivalence
– Number of transits registered by category

– Number of transits registered
– Total Transits Equivalence
– Average of transits by category
– Average equivalence

3.2.1.2.7 Time lapse traffic
This report issues information with the number of ascendant and descendant transits registered in each lapse of time selected for each category in a selected labor day. These are the details:
– Selected toll plaza (all or one in particular)
– Labor day
– For each selected lapse of time you will see:
– Date
– Number of ascendant transits registered by category
– Number of descendant transits registered by category
– Number of ascendant transits
– Number of descendant transits
– Number of transits
– Total number of ascendant transits by category
– Total number of descendant transits by category
– Total number of ascendant transits
– Total number of descendant transits
– Total number of registered transits

3.2.1.2.8 Traffic and collection
This report issues information with the number of registered transits by category, by neighbors, by exemptions, by documents, by payers and its corresponding amount per each toll plaza within the entered range of dates. Here you will see:
– Range of dates
– For each toll plaza you can see:
– Toll plaza description
– Number of transits registered by category
– Amount collected by category
– Number of transits registered by neighbours
– Amount collected by neighbors
– Number of transits by exemption
– Number of transits by documents
– Number of payable transits
– Transits equivalence basic category

3.2.1.2.9 Collecting bags
This report issues information per toll plaza that lists all the bags’ data declared by booth
operators/supervisors even without having delivered it to the collecting company. Here you can see:
– Toll plaza
– Selected range of dates
– For each bag you will see:
– Accountant labor day

– Booth operator’s and supervisor’s name
– Amount registered by the system
– Bag number
– Closed balance difference
– Collection date
– Plate of Collecting lorry
– Responsible person for the collecting company
– Total amount collected pending on delivery
– Total amount registered pending on delivery
– Difference between total amount collected and amount registered

3.2.1.2.10 Collection by dates
This report issues information per toll plaza that lists all the information about collected shifts within the range of dates entered.here you can see the following details:
– Toll plaza.
– Range of dates selected
For each collection the following details are recorded:
– Countable Working day
– Booth operator’s / supervisor’s name
– Shift number
– Closing shift date and time
– Amount registered by the system
– Amount declared by the booth operator / supervisor
– Bag number
– Difference between the registered and the declared amount
– Collecting date
– Total amount registered by the system
– Total amount registered by the booth operators
– Number of bags remitted
– Final difference between the amount registered by the system and the amount declared by the booth operators

3.2.1.3 Maintenance
This allows to modify the management module parameters and change the users’ passwords:

– Modify the countable closing time and the tolerance allowed.
– Select the correction code to associate with the “DAC correction” that is performed in
validation when the category detected by DAC ( instead of the one detected by the booth
operator) is accepted.
– Define for which type of anomalies the vehicle photograph must be registered.

3.2.2 Validation Client
The shift validation allows to inspect the settled shifts. This process will be in charge of the
Validation staff, and contemplates the shift validation, the Z reports, the bank deposits conciliation, the transit validations, etc

3.2.2.1 Functions
– Validate Z closing: Fiscal Controller sales report validation.
– Validate shifts: the shifts validation allows to inspect all the settled shifts and assume corrective actions in all the transits that present an anomaly.
– Validate amount differences: Validation and justifications of differences in shifts collections per countable working days, shift and bag. The Real Shortage amount of an operation shift can be obtained here.
– Habilitate Revalidation: Authorization of an already validated shift
– Update Booth operators’ dossiers: This process keeps the list of dossiers of the CASISA booth operators and supervisors’ updated. This is useful for the monthly report of collections’ differences to be discounted from salaries.
– Interchange management information: This process incorporates the management information manually generated in the toll plazas.
– Generate countable interface: communication interface management with JDE System.
– Generate Z closing interface: Communication interface management with JDE system.
– Conciliate bank deposits: Conciliation of bank deposits with the collections performed by the collecting company
– Validate collecting report: Bank deposits validation
– Rehabilitate a deposit conciliation: Habilitation of an already settled bank deposit to be able to associate it again to another Deposit.

3.2.2.2 Reports
– Summary of Network without Validation
– Preliminary Validation Report
– Validated shifts report
– Traffic and collection by payment mode
– Collection bags
– Collection per shift
– Total collection settled
– Collection Bags pending deposit
– Collections pending deposit
– Bank deposits
– Deposits made by Collecting company
– Deposits detail by deposit receipt
– Differences of total collection
– Differences of total collection by countable working day
– Settled collections report
– False tickets report
– Invalidated tickets report
– Collection differences per booth operators
– Differences per booth operator
– Other income
– Pre-book entry

3.2.2.2.1 Summary of network without validation
With this report it is possible to obtain all the transits of all the toll plazas that haven’t been validated yet. These transits can be classified according to:
– Payment modes: It shows a table with all the payment modes and the number of transits for each category according to the mode used. Here, you can see:
– All the payment modes
– Number of transits detected per category and by payment mode and even without
validation
– Number of transits by payment mode
– Number of transits per category
– Access points: it shows a table with the different toll plazas and the number of transits
per category in each toll plaza. In this table you can see:
– All the toll plazas
– Number of transits detected per category and by toll plaza and even without validation
– Total number of transits per toll plaza
– Number of transits by per category

3.2.2.2.2 Preliminary validation report
In this report you can see all the shifts even without validation. A list with the following details can be observed:
– Countable working day
– Toll plaza code of the shift
– Shift number
– Booth operator name
– Date and time of the shift opening
– Date and time of the shift closing
– Lanes in which the shift has operated
– Transits registered in the shift
– Anomalies registered in the shift
– Amount registered by the system
– Amount declared by the booth operator
– Difference between the amount registered and what the booth operator declared

3.2.2.2.3 Validated shifts report
In this report you can see all the validated information of a selected shift. The following details can be observed:
– Validator’s shift name.
– Shift number
– Booth operator’s name
– Number of anomalies presented in the shift
– Number of transits manually validated
– Number of corrections made

– Final difference of the booth operator

3.2.2.2.4 Traffic and collection by payment mode
This report presents a report for each toll plaza that lists the amount collected for each category through the different payment modes. Here you can see:
– Toll plaza details
– Range of accounting dates
– Number of transits registered for each payment mode and for each category
– Amount registered through the different payment modes for each category
– Total number of transits per category
– Total number by payment mode
– Total number of transits
– Total amount collected through the different payment modes
– Vehicle equivalence

3.2.2.2.5 Collection bags
This report presents a report for each toll plaza where the delivered shifts together with the corresponding bags are listed. Here you can see:
– Toll plaza
– Range of dates
– Countable working day
– Booth operator’s name
– Working time
– Declared amount per bag
– Registered amount per bag
– Bag number
– Difference between the amount declared by the booth operator and the amount registered by the system
– Bag’s delivery date
– Plate of the collecting lorry
– Person in charge of the collecting company
– Total amount declared
– Total amount registered
– Number of delivered bags
– Final difference

3.2.2.2.6 Collection per shifts
This report issues information for each toll plaza where the details about the shifts collection between the selected dates are listed. Here you can see:
– Toll plaza
– Range of selected dates
– Countable working day
– Booth operator’s name of the shift
– Shift number
– Date and time of the shift closing
– Amount registered by the shift system

– Amount declared by the booth operator
– Bag number of the shift collection
– Difference between the amount registered by the system and the amount declared by the
booth operator
– Bag’s delivery date and time
– Total number of shifts
– Total number of delivered bags
– Total amount registered by the system
– Total amount declared by the booth operators
– Final difference

3.2.2.2.7 Total amounts conciliated
This report issues information that illustrates the total amount that has already been settled for the selected range of dates for each toll plaza. In this report you can see:
– Toll plazas
– Total amount registered per toll plaza by the system
– Total amount declared per toll plaza by booth operators
– Total amount declared pending of delivery per toll plaza
– Total amount delivered to the collecting company per toll plaza
– Difference between the total amount declared by the booth operators and the amount
registered by the system per toll plaza
– Total amount recounted by the collecting company per toll plaza.
– Difference between the amount recounted by the collecting company and the amount
delivered to it by the toll plaza
– Total amount of false money per toll plaza
– Total amount

3.2.2.2.8 Collecting bags pending deposit
This report issues information that details the total amount pending deposit within the lapse of time selected for each toll plaza. Here you can obtain:
– Range of selected dates
– Toll plazas
– Total amount pending deposit by each toll plaza
– Total amount pending deposit

3.2.2.2.9 Amounts pending deposit
This report issues information per toll plaza that illustrate the total amount pending deposit per countable working day for the range of dates selected. Here you can observe:
– Toll plazas
– Range of dates selected
– Countable working days
– Amount pending deposit for the countable working day
– Total amount pending deposit

3.2.2.2.10 Bank deposits report
This report issues information where the deposits made within the range of dates selected are listed. Here you can obtain he following information:
– Range of dates selected
– Deposit date
– Deposit number
– Amount deposited
– Number of deposits made
– Total amount deposited

3.2.2.2.11 Report of deposits made by the collecting company
This report issues information with all the details of the deposits made by the collecting company within the range of dates selected. Here you can observe the following details:
– Range of dates selected
– Deposits dates
– Deposits number
– Amount registered by the system within the range of dates selected
– Amounts recounted by the collecting company
– Differences between the amount recounted by the collecting company and the amount
registered by the system
– Total amount deposited
– Differences between the amount recounted by the collecting company and the amount
registered by the system
– Total amount deposited
– Differences between the amount recounted by the collecting company and the amount
deposited by the same company.
– Amount of false money
– Total amount

3.2.2.2.12 Details of deposits by receipt
This report issues information that lists the collected amounts linked to the selected deposit. Here you can observe:
– Deposit number
– Total amount deposited
– Delivery dates
– Toll plazas associated with the deliveries
– Delivery numbers
– Total amounts registered by the system
– Total amounts recounted by the collecting company
– Differences between the recounted and the registered amounts
– Number of deliveries associated with the deposits
– Total amount registered by the system
– Total amount recounted by the collecting company
– Final difference between the amount recounted by the collecting company and the
amount registered by the system

3.2.2.2.13 Differences of total collection
This report lists the difference between the collected amount by the booth operators and the amount registered by the system (among other things) for each toll plaza. Here you can obtain the following information:
– Range of dates selected
– Toll plazas
– Total amount registered by the system
– Total amount collected by the booth operators
– Difference between the amount collected and registered by the system
– Amount of false money per toll plaza
– Total amount

3.2.2.2.14 Final collection differences per working day
This report issues information -for each toll plaza- where the collecting differences per countable working day within the range of dates selected are detailed:
– Toll plaza
– Range of dates
– Countable working day
– Total amount registered by the system
– Total amount recounted by the collecting company
– Differences between the amount recounted by the collecting company and the amount
registered by the system
– Total amount

3.2.2.2.15 Conciliated collections report
This report issues information for each toll plaza with all the details of the already settled shift collections included within the range of dates selected. Here you can find the following information:
– Toll plaza
– Range of dates
– Countable working days
– Booth operators’ names
– Bags’ numbers
– Total amount registered by the system
– Total amount recounted by the collecting company
– Differences between the amount recounted by the collecting company and the amount registered by the system
– Total amount of false money
– Total number of bags
– Total amount registered by the system
– Total amount recounted by the collecting company.
– Final difference

3.2.2.2.16 False money report
This report issues information that details the number of false notes that was recounted within the selected range of dates for each toll plaza. Here you will find the following information
– Range of dates
– Toll plazas
– Quantity of each false denomination per each toll plaza
– Total number of false notes per toll plaza
– Total number of false notes per denomination
– Total number of false notes in current money per denomination
– Total number of false notes in current money

3.2.2.2.17 Invalidated tickets report
This report issues information per point of sale about the tickets invalidated there. Here you can find the following information:
– Toll plaza
– Range of dates selected
– Points of sale
– Tickets invalidated per point of sale
– Category of invalidated tickets
– Amount corresponding to invalidated tickets
– Shift numbers corresponding to invalidated tickets
– Date and time of tickets’ issuance
– Number of invalidated tickets Z closing
– Number of invalidated tickets per point of sale
– Amount equivalent to invalidated tickets per point of sale

3.2.2.2.18 Collecting differences by booth operators
This report issues information for the selected booth operator, with all the details about the shifts differences within the selected range of dates. Here you willfind the following information:
– Booth operator’s name
– Booth operator’s card number
– Range of dates selected
– For each countable working day you will see:
– Countable date
– Shift number
– Bag number
– Positive difference between the amount declared by the booth operator and the amount
registered by the system
– Negative difference between the amount declared by the booth operator and the amount
registered by the system.
– Amount equivalent to invalidated tickets
– Amount equivalent to false money
– Justified amount
– Real missing difference
– Number of shifts within the selected range of dates

– Final positive difference
– Final negative difference
– Total amount in invalidated tickets
– Total amount in false money
– Total justified amount
– Total real missing amount

3.2.2.2.19 Difference by booth operator
This report issues information that lists the missing amount by booth operator / supervisor within the range of dates selected. Here you can find the following details:
– Range of dates
– For each booth operator you can see:
– Toll plaza in which he works
– Card number
– Name
– Missing amount within the range of dates entered
– Number of booth operators / supervisors
– Total missing amount

3.2.2.2.20 Other income
This report issues information that lists the excess amount per booth operator / supervisor within the range of dates selected. Here yoy can have the following details:
– Range of dates
– For each booth operator you can see:
– Toll plaza where he works
– Card number
– Name
– Excess amount within the range of dates entered
– Number of booth operators / supervisors
– Total missing amount

3.2.2.2.21 Pre book entry
This report issues information – in the form of a book entry- that shows different accounts with their amount detailed for the range of dates entered. Here you can see:
– Accounting period entered
– Amount in documents to be collected
– Amount equivalent to invalidated tickets
– Difference in amount of booth operators / supervisors
– Amount of collected deposits
– Amount pending collections
– Total amount of the system
– Amount coming from other income

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